Hello, Susan Heberling is our Village Clerk. She is always ready to assist you in answering any questions you may have in regards to the Village. The Village Clerk maintains the records of the Village. She follows the directives of the Council and the laws of the State of Michigan, and the United States. She wears many hats and is involved with many of the Villages policy and practices issues. If you have a question she is the person who seeks the right resource for your answer. If you call the office it is either Sue or Erica that will answer the phone when they are in. The answering machine will take all other calls. She doesn't know everything that happens within the Village government but just about!
What does the Clerk do?
The Clerk has many rolls and jobs to fulfill.
Daily - Takes care of all mail, All phone messages, writes pay orders, keeps payroll records, collects payment from residents, enters all payments and deposits, and any other assignments that need to be completed from The President or Council
Weekly - Completes payrolls, deals with work orders, keeps records and files up to date
Monthly - Prepares the Agenda for all meetings, Records the Minutes for all meetings, makes posting for all meetings, sends minutes to the news media, prepares fire billings, keeps all paperwork and filing for Village up to date, receives fund balances from Treasurer for filing, compares all checking transactions with Treasurer and files them
Quarterly - does the utility billings and mailings
Yearly - prepares reports for the Village, prepares a list of items to be placed on tax rolls, prepares and mails Sewer Assessmnent invoices, completes payroll for Fire Department and Council, prepares billing
Also prepares for and assists in Annual Audit of Village Finances.
The Clerk has recently been assigned to act as the Administrator for grants.
The Cleerk is the administrator of our BS&A accounting system.
Along with all these duties the Clerk, Treasurer, and Village President complete the necessary tasks to keep the Chambers, offices, and Bathrooms neat and tidy.